YWCA Madison

Call for Proposals Guidelines

RACIAL JUSTICE SUMMIT 2018

The YWCA Madison is inviting submissions for workshop proposals for the 2018 Racial Justice Summit, a leading regional multiracial gathering on racial justice. This year’s conference will be held October 2nd & 3rd at the Monona Terrace in Madison, WI. The theme of this year’s Summit is Reclaiming Our Story.


Each year, the YWCA Madison hosts a Racial Justice Summit that brings together community stakeholders to advance racial equity in our community. The Summit focuses on institutional racism and involves nationally-known keynote speakers and researchers, as well as local experts and advocates. Through an environment that encourages learning from and supporting each other in our common goals, the Summit provides a platform for action planning and community dialogue. Last year we had over 800 participants at the Summit.

Up to 25 workshops may be selected and featured at the Racial Justice Summit. Due to the limited number of workshops and growing interest and attendance, we expect the workshop selection process to be very competitive. We encourage early submission of workshop proposals to give us ample time to review them. Please read the guidelines below carefully for what we are—and are not—looking for. Aligning with these guidelines will make your submissions more competitive.

WORKSHOP PROPOSAL GUIDELINES

Workshops should focus on institutional, cultural, and systemic change, rather than personal and interpersonal dynamics of racism and/or diversity. A systemic change approach includes a focus on root causes, shifting power, and advancing racial equity in our communities, cultures, and institutions.

Content: Workshops that fall into the following categories will receive priority:
  • Historical Trauma
  • Media Narratives & Representation
  • Healing Justice (Intersection of Collective or Personal Healing and Social Change)
  • Truth and Reconciliation
  • Stories from the Margins
    • Literature and Transformative Storytelling
    • Art and Creative Expression
    • Unheard and Untold History
    • Science Fiction/Afro-futurism/Imaging a New Story

Structure: We hope that workshops will be both informational and participatory. We would like workshops to include a time for questions and feedback, as well as space to let participants know if/how they can be involved. Workshops should offer useful information, tools, skills, and ideas that participants can use, including innovative strategies, exemplary models, powerful narratives, and/or accessible artistic and cultural expressions.

Presenters: Generally, workshops should involve no more than two facilitators/presenters. We encourage a highly diverse mix of presenters based on race, age, and gender. Multi-racial and multi-generational facilitation teams are encouraged.

Panels: In general, panels should consist of no more than 4 panelists. All panelists must be included in your proposal with a short bio in order to be considered. Diversity is also encouraged and prioritized for panels and panelists.

Presenter and Panelist Information:

The YWCA is able to offer complementary registration for up to two panelists or presenters. We offer a discounted rate to any additional panelists or presenters. It is our hope that all panelists and presenters will attend the Summit outside of their session. Panelists, presenters, and/or facilitators cannot be changed or added after June 22th.

The Summit is pleased to offer CEUs and CLEs. In the proposal, we ask presenters and panelists if they are attorneys or social workers for use in our applications for CEUs and CLEs for the Racial Justice Summit. We also request submission of all workshop materials in advance of the Summit for inclusion in our application for CEUs and CLEs.

The YWCA Madison intends to create a welcoming and inclusive space for everyone. For this reason, it is our policy that no presenters/panelists can be armed while presenting at the Summit, regardless of occupation or permit status.


Proposal Process and Working Timeline

  • See below for link to workshop proposal form
  • Proposals must be submitted by noon on Friday May 4, 2018
  • Preliminary workshop selections will be made by the YWCA Staff, board and conference advisors, based on how well the proposals meet the content and format priorities (and other considerations such as race, gender and age) by May 18, 2018
  • Workshop proposals may be accepted as is, declined, or accepted with conditions (for example, we may suggest a different title, workshop description, agenda, or co-presenter). Deadline to respond to conditions/requested revisions: June 4, 2018
  • Final invitations will be issued by June 15, 2018
  • Acceptance of invitation with headshot must be submitted by June 22, 2018
  • Brochure sent to printer July 2, 2018
  • All workshop leaders/facilitators must be registered for the conference by August 1, 2018
  • Submit any changes to the A/V needs and/or room set-up needs indicated in this proposal by September 11, 2018
  • Submit presentation materials (PowerPoints, handouts, etc.) to the YWCA by Monday September 24, 2018
  • Racial Justice Summit: October 2nd & 3rd at the Monona Terrace.

Online submission is preferred; however, if you prefer to submit your proposal in written form, please send it to Libby Tucci at ltucci@ywcamadison.org. For questions or additional information, please contact Libby at 608-395-2192.

Proposal Guidelines for 2018 PDF (Information on this page for download.) Link to the Call for Proposal Application Online Form OR
Download a fillable Word document of the application form   OR  download a PDF of the application form