YWCA Madison

Call for Proposals Guidelines


The YWCA Madison is inviting submissions for workshop proposals for the 2017 Racial Justice Summit, a leading multiracial gathering on racial justice. This year’s conference will be held October 3rd & 4th at the Monona Terrace in Madison, WI. This year’s theme will be Living Our Racial Justice Values: Building Collective Liberation.

Each year, the YWCA Madison hosts a Racial Justice Summit that brings together community stakeholders to work on eliminating barriers that foster racism in our community. The Summit focuses on institutional racism and involves nationally-known keynote speakers and researchers, as well as local experts and advocates. Through an environment that encourages learning from and supporting each other in our common goals, the Summit provides a platform for action planning and community dialogue. Last year we had over 600 participants at the Summit.

Up to 20 workshops may be selected and featured at the Racial Justice Summit. Due to the limited number of workshops and growing interest and attendance, we expect the workshop selection process to be very competitive. We encourage early submission of workshop proposals to give us ample time to review them. 


Content: Workshops that fall into the following categories will receive priority:

  • Othering and Belonging: Building Collective Liberation
  • Racism without Racists: Confronting the Illusion of Progress in our Communities
  • Revolutionary Love: Transformational Practices for Racial Justice
  • Migration/Immigration/Xenophobia
  • Living our Racial Justice Values

Structure: We hope that workshops will be both informational and participatory. We would like workshops to include a time for questions and feedback, as well as space to let participants know if/how they can be involved in supporting your work.

**Note: Workshops should focus on systemic change rather than direct service programs that serve diverse clients. For example, a successful workshop proposal may focus on a new initiative to strategically expand equitable access to housing, and specifically the steps taken to expand equity, rather than just highlighting a program that provides housing services to a diverse constituency.

Facilitators/Presenters: Workshops should involve no more than two facilitators/presenters. We encourage a highly diverse mix of presenters based on race, age, and gender identity. Multi-racial and multi-generational facilitation teams are encouraged. One of the two presenters should be designated as the “workshop leader” who will be the primary contact person for the YWCA-Madison.

We will be offering continuing education credits for attendees who work as social workers, mental health professionals, and attorneys. Please indicate if you are an attorney and/or if you are interested in your session being eligible for these credits, and we will follow up with you.

Proposal Process and Working Timeline

  • Use the workshop proposal form to submit your proposal. 
  • Proposals must be submitted by noon on Thursday, June 1, 2017. (New Extended Deadline)
  • Preliminary workshop selections will be made by the YWCA Staff, board and conference advisors, based on how well the proposals meet the content and format priorities (and other considerations such as race, gender and age) by June 8, 2017.
  • Workshop proposals may be accepted as is, declined, or accepted with conditions (for example, we may suggest a different title, workshop description, agenda, or co-presenter).  Deadline to respond to conditions/requested revisions: June 16, 2017.
  • Submit head shots/photos by June 30, 2017.
  • All workshop leaders/facilitators must be registered for the conference by August 1, 2017.
  • Submit any changes to the A/V needs and/or room set-up needs indicated in this proposal by September 11, 2017.
  • Submit presentation materials (PowerPoints, handouts, etc.) to YWCA by Monday, September 25, 2017.
  • Racial Justice Summitt: Tuesday and Wednesday October 3rd & 4th, 2017 at the Monona Terrace.

Workshop proposals should be submitted online or via email to Libby Tucci at ltucci@ywcamadison.org. For additional information, please contact Liddy at 608-395-2192.

Link to the Call for Proposal Application Online Form OR
Download a fillable Word document of the application form     OR    download a PDF of the application form