Ticket Info, Accessibility, and Policies

OPTIONS FOR REGISTRATION

Late Bird Registration

This is currently the only option for Summit Registration still available. 

We have been collectively holding so much in the past couple years, so we know that registration deadlines can be a bit difficult to keep track of. With this in mind, we have created a registration option you can access all the way through the event.

A Late Bird Ticket gives you access to all of the Virtual Keynotes with: Valarie Kaur, Dr. Joy DeGruy, Darnell Moore, Mia Mingus, Tom DeWolf, Mariame Kaba, adrienne maree brown, Tokata Iron Eyes, Raelyn Williams, Mirm Hurula, and the Youth Organizers with Cosmic Possibilities.
This ticket will also include access to recordings of these keynote experiences.

 

Late Bird Registration
Please note this will take you away from ywcamadison.org to Hopin (the primary event platform) to make your purchase. 

Summit Hybrid Ticket: $300

A Hybrid ticket gives attendees access to all Virtual offerings, as well as a secured spot to access in-person gatherings on Wednesday, September 29th, 2 – 5 pm at the Monona Terrace Convention Center and other locations in Wisconsin in addition to the Art Offerings, and the Rooftop Party.
Registrants with Hybrid tickets will receive the options for in-person gatherings and be asked to make their selections by mid-September.
Registration for this ticket type is closed.

Summit Virtual Ticket: $200

A Virtual ticket gives attendees access to all Virtual Summit offerings, Art Offerings, and the Rooftop Party at the Monona Terrace in Madison, WI. It does not include access to other In-Person Gatherings. Registration for this ticket type is closed.

Summit Group Virtual Ticket: $100

The Group Registration option offers a discount to attendees registering between 6-10 people at a time. A Group Registration ticket will include access to all Virtual Summit offerings, Art Offerings, and the Rooftop Party. Group registrations do not include access to other In-Person Gatherings on the 29thRegistration for this ticket type is closed.

Young Adult Ticket (Age 18-25): $50

The Young Adult Ticket is offered to people between 18 and 25 years old. It includes access to all Virtual Summit offerings, as well as to in-person Art Offerings, and the Rooftop Party on Wednesday, September 29th. Young Adult registrations do not include access to other In-Person Gatherings on the 29th. If you have any questions about this registration type please contact Myxee Thao. Registration for this ticket type is closed.

Youth Ticket (Age 14-17): $50

The Youth Ticket is offered for people between ages 14 and 17 joining our Summit with written consent from an adult legal caretaker. It includes access to all Virtual Summit offerings, as well as to the in-person Art Offerings and the Rooftop Party on Wednesday, September 29. Registration for this ticket type is closed.

Youth joining the above-mentioned in-person activities must join accompanied by their legal caretaker. Youth Under 18 registrations do not include access to other In-Person Gatherings beyond what is described above. Both the Youth Attendees and Legal Caretakers will be asked to register for the Youth Ticket at the rate of $50 per attendee. 

If you have any questions about this registration type, please contact Faith Stevenson.

Scholarships:

Scholarships are available on a first-come basis for people for whom finances are a barrier to be able to attend. People that would like to request a scholarship can fill out this Scholarship Request Form

Questions about scholarships should be directed to Libby Tucci.

Sponsorship

If your organization is interested in sponsoring the conference at any level, please contact Jill Pfeiffer.

COVID-19 and the Summit

For all of our in-person experiences, we will be following the guidance of Public Health and ask that attendees wear face coverings while gathering indoors. Hand sanitation will be readily available, and we have adjusted our in-person offerings to half capacity to allow for more space among participants while in sessions. 

Please note, while it is our intention to gather in person for the second day of the Summit, the health and safety of our attendees is our priority. Therefore, if the CDC or other Public Health officials recommend we pivot our plans for any reason, we will do so. This could mean reducing the capacity of people per in-person session or shifting these offerings to a virtual modality. If this alternative would not work for you, please contact Jill Pfeiffer  to explore other options.

ACCESSIBILITY

The Summit will feature American Sign Language (ASL) interpretation and captioning in English for all Virtual offerings. 

The majority of in-person gatherings will be held at the Monona Terrace Community and Convention Center. Accessibility information for the Monona Terrace can be found here. There are all-gender restrooms available on the 4th (main) floor of the Monona Terrace. 

In an effort to be responsive to the needs of those within our community with chemical sensitivities, we ask in-person Summit attendees to limit and be considerate of the use of products that contain fragrance as they can trigger serious health issues. Thank you for doing your part in helping us create an accessible and welcoming environment!

Additional accessibility information about other sites for in-person gatherings will be provided when those opportunities are announced. 

If you require any additional accommodation or service or if you are experiencing any accessibility issues with the registration site, please email racialjustice@ywcamadison.org with your request. We kindly request advance notice if you have access needs.

PAYMENT METHODS

It is our preference that registrants pay with a credit card at the time of registration. If you are not able to pay with a card, additional payment options are available. Please contact Erin Farrar if this is an accommodation you need.

REFUND AND SUBSTITUTION POLICIES

Refund Policy

The deadline for participants to cancel their registration for the 2021 Racial Justice Summit is as follows:

  • In order to receive a full refund, we need to receive your cancellation by September 17th.  
  • Any cancellations received after September 17th will not be eligible for a refund. 

If you pay via credit card, you will receive a refund back to your credit card.  It may take two to three days to appear on your account from the date the refund is processed.

Please contact Erin Farrar to request a refund for the 2021 Racial Justice Summit.

Substitution Policy

Registrants who are unable to attend may give their registration to someone else. Please contact Erin Farrar with your substitution request.

Late Bird Registration

Please note this will take you away from ywcamadison.org to Hopin (our primary event platform) to make your purchase. 

CONTACT

If you have any questions, please contact the following people: