Ticket Info, Accessibility, and Policies

IMPORTANT NOTICES

Summit attendees will not need to pre-register for virtual community spaces. These experiences are intended to support reflection and processing following a virtual keynote offering.  Information about how to access these spaces will be provided directly in the Hopin platform during the two virtual days of our Summit.

In-Person Summit experiences will require attendees to pre-register. We will regularly update the section of In-Person Summit Experiences on this website with more information about these offerings. In the first part of September, attendees with a ticket that includes the In-Person day (Friday, Sep 30th) will receive an email with a the invitation to pre-register for their choice of in-person experiences.

Additionally, you will find Pre and Post In-Person Summit Experiences hosted by some of our collaborators included within our curated selection of in-person offerings for this year. These pre and post experiences will also require attendees to pre-register. Information will be shared as part of the email that in-person Summit attendees will receive in the first part of September.

All attendees are welcome to join our Summit Rooftop Party, and are welcome to visit this year’s Featured Artist Exhibition as well as the featured booths by BIPOC creators and Justice initiatives at Monona Terrace Convention Center in Madison, WI.

 

REGISTRATION TYPES

Hybrid (Virtual & In-Person Experience): $350

A Hybrid ticket gives attendees access to all Virtual offerings, as well as a secured spot to access in-person gatherings on Friday, September 30th at the Monona Terrace Convention Center, and other locations in Wisconsin in addition to the Art Offerings, and the Rooftop Party.
Registrants with Hybrid tickets will be asked to make their selections for their In-Person Experiences in the first part of September. 

Virtual Summit Experience: $150

A Virtual ticket gives attendees access to all Virtual Summit offerings, as well as to the featured Art Exhibition and the Rooftop Party at the Monona Terrace on September 30. It does not include access to other In-Person Gatherings

In-Person Summit Experience: $200

An In-Person ticket gives attendees access to all In-Person Offerings on September 30th, including Institutes and Afternoon Sessions, the featured Art Exhibition, and the Rooftop Party at the Monona Terrace. It does not include access to the Virtual Summit Keynotes or Experiences. 

Young Adult Virtual & In-Person Experience (Age 18-25): $150

The Young Adult Ticket is offered to people between 18 and 25 years old. It includes access to all Virtual Summit offerings, as well as access to In-Person Offerings, and the Rooftop Party on Friday, September 30th.
If you are between 18 and 25 years old, we invite you to please register for the full three-day experience at this discounted rate
.

The deadline to register for the Summit is 2pm on Wednesday, September 14.

Scholarships:

Scholarships are available on a first-come basis for people for whom finances are a barrier to be able to attend. People that would like to request a scholarship can fill out this Scholarship Request Form

Questions about scholarships should be directed to Libby Tucci.

Continuing Education Credits for Social Workers:

The Wisconsin Chapter of the National Association of Social Workers (NASW-WI) has approved the Racial Justice Summit for continuing education hours. Social workers will be given the opportunity to receive continuing education certificates corresponding to their specific participation in the Summit, with 16.5 hours being the maximum.

If you are a social worker, and you hope to receive a CEUs for the Summit, please make sure to:
–S
ign in at any in-person session you attend
–Complete the Post-Summit Evaluation, including the section specifically about CEUs

Sponsorship

If your organization is interested in sponsoring the conference at any level, please contact Jill Pfeiffer.

COVID-19 and the Summit

For all of our in-person experiences, we will be following the guidance of Public Health and ask that attendees wear face coverings while gathering indoors. Hand sanitation will be readily available, and we have adjusted our in-person offerings to half capacity to allow for more space among participants while in sessions. 

Please note, while it is our intention to gather in person for the second day of the Summit, the health and safety of our attendees is our priority. Therefore, if the CDC or other Public Health officials recommend we pivot our plans for any reason, we will do so. This could mean reducing the capacity of people per in-person session or shifting these offerings to a virtual modality. If this alternative would not work for you, please contact Jill Pfeiffer  to explore other options.

ACCESSIBILITY

The Summit will feature American Sign Language (ASL) interpretation and captioning in English for all Virtual offerings. 

The majority of in-person gatherings will be held at the Monona Terrace Community and Convention Center. Accessibility information for the Monona Terrace can be found here. There are all-gender restrooms available on the 4th (main) floor of the Monona Terrace. 

Although the Summit is not a fragrance free event, we ask in-person Summit attendees to limit their personal use of products that contain fragrance to a minimum (i.e perfumes, lotions, room sprays, sanitizers, etc.)  as these can trigger serious health issues for people with chemical sensitivities. Here you can learn more about why engaging in this collective behavioral change matters.

Additional accessibility information about other sites for in-person gatherings will be provided when those opportunities are announced. 

If you require any additional accommodation or service or if you are experiencing any accessibility issues with the registration site, please email racialjustice@ywcamadison.org with your request. We kindly request advance notice if you have access needs.

PAYMENT METHODS

It is our preference that registrants pay with a credit card at the time of registration. If you are not able to pay with a card, additional payment options are available. Please contact Erin Farrar if this is an accommodation you need.

REFUND AND SUBSTITUTION POLICIES

Refund Policy

The deadline for participants to cancel their registration for the 2022 Racial Justice Summit is as follows:

  • In order to receive a full refund, we need to receive your cancellation by September 17th.  
  • Any cancellations received after September 17th will not be eligible for a refund. 

If you pay via credit card, you will receive a refund back to your credit card.  It may take two to three days to appear on your account from the date the refund is processed.

Please contact Erin Farrar to request a refund for the 2022 Racial Justice Summit.

Substitution Policy

Registrants who are unable to attend may give their registration to someone else. Please contact Erin Farrar with your substitution request.

CONTACT

If you have any questions, please contact the following people: